Privacy

Line Up Limited trading as Line Up Aviation (herein referred to as ‘The Company’) will collect the personal details that you provide to us on our website for the purposes of providing you with services and/or information. In providing such services and/or information to you we will only use your personal data in accordance with the terms of the following statement.

This statement sets out below:

1) How the Company collects your personally identifiable information through the website.

2) How the Company uses this information.

3) Who the Company may share the information with and for what purpose(s).

4) What choices are available to you regarding the collection, use and distribution of your information.

5) The kind of security procedures that are in place to protect the loss, misuse or alteration of information collected through the Company’s website

6) How you can correct any inaccuracies in the information collected through the website.

If you feel that The Company is not abiding by its posted privacy policy, you should first contact us on gdpr@luap.com

Information Collection and Use

The Company collects information from our users at several different points on our website. The Company is the sole owner of the information collected on this site.  We will not sell, share, or rent this information to others.

Registration

We request information from you on our online registration forms.  Here you must provide contact information and information regarding the type of work you are seeking and your skills, qualifications and experience. This information is used to enable us to provide you with work-finding services.  If we have trouble processing your application, this contact information is used to get in touch with you. The Company does not use this information for any other purpose.

Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

Sharing

We may share aggregated demographic information with our clients. This is not linked to any personal information that can identify any individual person.

Overseas Transfers

The Company may transfer the information you provide to countries outside the European Economic Area (“EEA”) that do not have similar protections in place regarding your data and restrictions on its use as set out in this policy. However, we will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein. By submitting your information you consent to these transfers for the purposes specified above.

Sale of Business

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

Links

This website contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites.  We encourage you to be aware of this when you leave our site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.

Security

The Company takes every precaution to protect our users’ information and has implemented a number of security technologies to aid this, which includes but is not limited to the following: firewalls, browser certification technology, encryption, limited access and the use of passwords.

Only employees who need the information to perform a specific job (for example, our accounts clerk or a marketing assistant) are granted access to your information.

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of the Internet is not entirely secure and for this reason, the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet.

If you have any questions about the security at our website, you can send an email to gdpr@luap.com

Correction/Updating Personal Information

If your personally identifiable information changes (such as office address), we will endeavour to provide a way to correct, update or remove the personal data provided to us. This can usually be done by emailing gdpr@luap.com

Notification of Changes

If we decide to change our privacy policy, we will post those changes on our Homepage so our users are always aware of what information we collect, how we use it, and under circumstances, if any, we disclose it.  If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email.  Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

This policy was last updated 3rd May 2018.

Complaints or queries

The Company tries to meet the highest standards when collecting and using personal information. We take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

If you wish to complain about this policy or any of the procedures set out in it please contact:

Grant Jones
+44 (0) 1403 217688
gdpr@luap.com

GDPR Consent

Line Up Limited (t/a Line Up Aviation) is a recruitment business which provides work-finding services
to its clients and work-seekers. We must process personal data (including sensitive personal data) so
that we can provide these services – in doing so, we act as a data controller.

Inline with data protection regulations, we must have a legal basis for processing your personal data.
For the purposes of providing you with work-finding services and/or information relating to roles
relevant to you we will only use your personal data in accordance with the terms of the following
statement.

Collection And Use Of Personal Data

1. Purpose of processing and legal basis
We will collect your personal data (which may include sensitive personal data) and will process your
personal data for the purposes of providing you with work-finding services. The legal bases we rely
upon to offer these services to you are:
• Consent
• Legitimate interest
• Legal obligation
• Contractual obligation

2. Legitimate interest
Where we have relied on a legitimate interest to process your personal data our legitimate interests
are as follows:
• You have placed your details on a publicly accessible job seeking database and we have
obtained your details from there with the objective of providing you with job finding services.

3. Recipient/s of data
We will process your personal data and/or sensitive personal data with the following recipients:
• Clients and/or companies whom have instructed us to source candidates for their respective
vacancies and whom we believe to be a suitable match for your requirements.

4. Statutory/contractual requirement
Your personal data is required by law and/or a contractual requirement (e.g. our client may require
this personal data), and/or a requirement necessary to enter into a contract. You are obliged to
provide the personal data and if you do not the consequences of failure to provide the data are:
• cessation of work-finding services provided to you by Line Up Aviation
• the removal of your data from our database

Overseas Transfers

We may transfer only the information you provide to us to countries outside the European Economic
Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to
ensure adequate protections are in place to ensure the security of your information. The EEA
comprises the EU member states plus Norway, Iceland and Liechtenstein.

Your data shall only be transferred outside the EEA with your express consent and in accordance with
the provision of work-finding services to which you have previously agreed. In having your data sent
outside the EEA, you understand that the protection of which is open to influences outside our control
and GDPR. This may include but is not limited to the following factors:
• Storage of data on unsecured networks and/or devices
• Unencrypted communication i.e. emails

Data Retention

We will retain your personal data only for as long as is necessary. Different laws require us to keep
different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to
keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date
on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records
for as long as is legally required by HMRC and associated national minimum wage, social security and
tax legislation.

Where we have obtained your consent to process your personal and sensitive personal data we will
do so in line with the following retention policy:

• Personal data and sensitive personal data – 5 years from the last date of communication
• Sensitive personal data (financial records) – 7 years from the last transaction date

Upon expiry of that period we will seek further consent from you. Where consent is not granted, we
will cease to process your personal data and sensitive personal data.

Your Rights

Please be aware that you have the following data protection rights:
• The right to be informed about the personal data we process on you;
• The right of access to the personal data that we process on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or
legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to Line Up Aviation processing your personal and sensitive personal data
you have the right to withdraw that consent at any time by contacting us on the following address:
gdpr@luap.com

Complaints Or Queries

If you wish to complain about this privacy notice or any of the procedures set out within, please
contact any of the following persons:

Grant Jones – Operations Manager / Data Protection Officer

  • Email Address: grant.jones@luap.com
  • Telephone Number: +44 (0) 1403 217688

Matthew Allsop – Finance Director

  • Email Address: matthew@luap.com
  • Telephone Number: +44 (0) 1403 217688

Tracey Pullen – Finance Manager

  • Email Address: tracey.pullen@luap.com
  • Telephone Number: +44 (0) 1403 217688

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113
or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal
data be processed outside of the UK, if you believe that your data protection rights have not been
adhered to.

Your Consent

By ticking the box below, I provide my consent to Line Up Aviation to process the following
information:

Personal data

• Name
• Date of birth
• Contact details, including telephone number, email address and postal address
• Experience, training and qualifications
• CV
• Passport, visas and permits
• National insurance number
• References

Sensitive personal data

• Disability/health condition relevant to the role
• Criminal conviction

I consent to the Line Up Aviation processing the above personal data for the following purposes:
• To provide me with work-finding services.
• To process with or transfer my personal data to their client’sin order to provide me with work-
finding services.
• To process my data on a computerised database in order to provide me with work-finding
services.

I also consent Line Up Aviation processing my personal data with third parties including The REC for
the purposes of internal audits and investigations carried out on Line Up Aviation to ensure that the
Line Up Aviation are complying with all relevant laws and obligations.

The consent I give to Line Up Aviation will last for 5 years from the date as signed below.

I am aware that I have the right to withdraw my consent at any time by informing Line Up Aviation
that I wish to do so.

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