Bid Coordinator






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Our client has an opportunity for a Bid Co-ordinator to join them on an initial 12-month contract. You will be responsible for carrying out administrative activities to support Bid activities.

Role: Bid Coordinator
Location: Newport
Hours: 37 hours per week. Some hybrid working maybe possible; however the candidate must be flexible to work on site 5 days a week when required
Clearance: Full SC will be required before starting. UKI’s only
Hourly Rate: £33.78 per hour via Umbrella – inside IR35
£25.33 PAYE

What you’ll be doing:

  • Carry out administrative activities in support of Bid activities, including colour reviews and any other bid meetings, produce and manage resulting artefacts including certs, new project requests and SAP bid codes.
  • Monitor, review and report on bid budget and actual spend.
  • Update and report on statistics.
  • Control and manage the bid library, including best practices and example documents
  • Assist Bid Manager and sales team in early stage bid work including PQQ responses.
  • Assist with management of bid response schedules and bid management documentation.
  • Assist the Bid Manager in managing and coordinating the internal stakeholders/customers/suppliers to obtain the information required to allow submission of a tender.
  • Contribute to Bids improvement activities.
  • Support the Bid Manager to produce and deliver compliant, professionally produced proposals within customer defined timeframes.
  • Coordinate proposal input from a variety of stakeholders, typically involving contributions from sales, product teams, finance, commercial and project delivery.
  • Champion collaboration tools, document management and version control best practices.
  • Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards.
  • Consolidate sections and/or documents developed by other team members into the required tender format.
  • Maintain, make available and backup master document sets.
  • Establish bidding environments, including StarTeam and bid SharePoint sites.
  • Track and report on bid budget approval, assignment and spending.
  • Schedule and participate in bid review meetings, including formal Governance Reviews and Approvals, including taking minutes, actions and notes.
  • Play an active role in managing our knowledge depository.
  • Ensure that the bid team work closely and continuously with sales, delivery and bid manager identifying ways to improve the bid process.
  • Assist in the production and graphic design of bids and presentations.
  • Organise and running the weekly gate review.
  • Capture the notes from the gate review and publish.
  • Record the actions and updating / chasing actions down.
  • Produce gate certificates and arrange for signatures
  • Ensure that the relevant MG checklists have been completed and independently reviewed.
  • Report on agreed sales bid budgets for the whole of Cyber activity.
  • Review bid budget v actuals for feedback into sales.


  • 2-3 years experience in a similar role
  • MS Project – basic level
  • Power Point
  • Excel
  • Communication Skills – verbal and written
  • People co-ordination
  • Action Tracking
  • Budget monitoring and control
  • Time Management against plans

If you are interested in applying for this position and you meet the requirements, please apply immediately!

Line Up Aviation has carved its own place in the recruitment of Aviation and Aerospace personnel all over the world for more than 30 years. We work with some of the industry’s best known companies who demand the highest standard of applicants.

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